The return on AI documentation for a clinic

Four numbers drive the whole calculation. The worked clinic runs 4 clinicians and 30 consults per clinician per week on a 46-week year, which allows six weeks for leave, public holidays and study.

• Clinicians. The two or three running the trial.
• Consults per clinician per week. From the appointment book.
• Minutes per consult now. From the end of the consult to the signed note.
• Minutes per consult after. The same measure during the trial, including review and correction time.

The baseline is two ordinary weeks before anything is switched on. Avoid school holidays, public holidays, conference leave and any week in which a clinician covers someone else's list.

Three figures come off timestamps: the gap between the last appointment and the last signed note each day, the count of notes left unsigned at close of business, and the days between the consult and the letter leaving the practice.

The trial repeats it, and minutes per consult counts from the end of the consult to the signed note, including review and correction time. Record week one and week two separately.

Log any draft that needed substantial rework, and keep that rate separate from the minutes.

At 30 consults, 4 clinicians and a measured difference of 1 minute per consult, the weekly figure is 30 × 4 × 1 ÷ 60 = 2 hours a week across the practice, and 30 × 1 ÷ 60 = 0.5 hours a week for one clinician.

One minute is used here to show the arithmetic. The difference is whatever your two measurement periods produced, and aurii makes no guarantee of time saved.

The same arithmetic runs live on the time-saved calculator, which reads zero until you enter your own figures.

The annual figure multiplies the weekly hours by 46 working weeks: 2 × 46 = 92 hours a year across the practice. Running the same weekly measurement over 52 weeks lifts it by 13 per cent, so a figure quoted on a 52-week year cannot be compared with one on a 46-week year.

A$199 + GST per clinician per month. Full pricing.

4 clinicians on the monthly plan is A$796 + GST a month, or A$9,552 + GST across a year. The same 4 on the annual plan is A$7,632 + GST a year.

At 30 consults a week over a 46-week year, one clinician sees 30 × 46 ÷ 12 = 115 consults a month, so A$199 ÷ 115 is about A$1.73 a consult.

The annual cost divided by the annual hours is what the recovered time has to be worth. On the worked clinic, A$7,632 against 92 hours is A$82.96 an hour before GST. Put that beside the hourly figure your practice already uses for clinician time; aurii does not publish one.

Decide before the trial where the hours are meant to go: clinicians finishing on time, one more appointment a session, or letters leaving the same day.

Notes generated, minutes of audio transcribed and words produced measure usage, not whether a clinician finished earlier.